BOOKING TIMES AND OVERTIME
The Booking Time is inclusive of setup and cleanup time. There will be no access to the premises before 9 am, Sept 15, 2018 unless written permission is arranged in advance to do so. Access on Sept 14th starting at 4pm, depends on availability and will be confirmed on Sept 12th. Event should end by 11:59 pm, Sept 15, 2018 to leave enough time for wrap up and clean up. Premises should be returned as found and empty by 1am, Sept 16, 2018 . If Licensee, its guests, or service providers exceed the Booking Time for any reason, Licensee shall pay overtime fees of $450 per hour, in hourly units for any time outside of the Booking Time hours stated under the term of license.
Special Event Liability insurance is required and is due no later than ten (10) days prior to your event and must list 201 Clifton Place LLC, Paula Winograd and Seth Wulsin as additionally insured. The insurance must, at Licensee’s sole expense, provide and maintain public liability and personal, and property damage insurance, insuring 201 CLIFTON PLACE LLC, its employees, contractors and contracted vendors against all bodily injury, property damage, personal injury and other loss arising out of Licensee’s use and occupancy of the premises, or any other occupant on the premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million. If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol related accidents, as you are ultimately liable for the safety of your guests. Established catering services may use their license and insurance to cover this.
Booking includes kitchen, main studio, bedroom, bathroom, backyard, and access through front alley. Alley is only to be used as access to the space, no congregating in alley is allowed. All guests will remain on ground floor at all time. Everything above ground floor is a private residence offlimits and not included in this License. Main door to street from premises should remain closed at all times during event except when guests are entering or leaving premises or deliveries being received. If any food or beverages will be served in the back rooms with wood floors, Licensee must cover the floor with tarp and rug. Plants can only be moved or handled by Licensor.
Number of guests is sixty (60). Guests should not exceed sixty (60) total at any given time.
PLANTA BAJA wants to make every event here a special and welcoming experience. Therefore every effort will be made to allow Licensee to prepare decorations reflecting their creative requirements. Licensee is required to submit by writing a list of decorations and decoration materials at least one week prior to Event. All decorations must be approved by Licensor. No nails, screws, staples, pins or penetrating items are to be used on our walls or floors without prior written permission. No glitter or confetti is allowed on site. Only low tack tape is allowed on our floors and wall. Damage caused by use of any fasteners or adhesives must be repaired (all holes filled in, all adhesives removed, etc.) at the end of the Booking Time. Damage to the walls requiring spackling or paint touch up will constitute an additional fee of not less than $500. Damage to the floors that requires paint touch up will constitute an additional fee of not less than $500.00, and damage to the floors that requires repainting the entire Premises will constitute an additional fee of not less than $2,000.00, with the full amount to be determined by Licensor. Any damage fee must be be paid after walkthrough unless security deposit has been paid in which case damage fees will be deducted from the security deposit.
All equipment, installments, decorations, and personal property of Licensee or any of Licensee’s service providers, guests or invitees must be removed from the Premises by the end of the event time. Unless otherwise agreed to in writing, any such equipment, installments, decorations, or personal property left on Premises after event time shall be considered abandoned and may be disposed of by Licensor accordingly.
USE OF LIGHTS
When installing extra lighting or plugin in any extra appliances or sound system please make sure responsible person understands and reviews electrical circuits of the premises and operates under their capacity to avoid blowing fuses.
All loadins and loadouts must take place within the Booking Time or an otherwise prior arranged timeframe given by Licensor. If there is an event prior to yours a timed delivery will be required. Licensor is not responsible for checking in or handling any items brought into Premises by rental companies. Licensor does not receive packages for Licensee. There will be a fee of $150 applied to every package or delivery of any kind received outside of Booking Time, unless previously arranged by both parties in writing. All external items must be checked in and signed for by Licensee or Licensee’s representative. All excess material (such as bubble wrap, boxes, hangers, plastic, etc.) created by deliveries must be removed and disposed of by rental company, client, or Licensee or Licensee’s representative and cannot be left on sidewalk directly on the entire block of Premises.
All rentals must be delivered and picked up within booking times.Licensor offers a service to receive delivery and then be responsible for pick up. Cost for this is $150 per night furniture is stored.
STATE OF CLEANLINESS
Premises will be in a clean condition prior to Event. Space must be empty, all dishes washed, any spills cleaned, surfaces cleared, trash collected and properly bagged and placed in designated area for trash carting or removed by Licensee. Backyard must be completely empty and cleaned. There shall be no decorations, confetti, garbage, plates, utensils, drinking cup & cans and any other sort of refuse left within the Premises. Licensee will need to incorporate setup time and clean up time into the Booking Time. No air fresheners allowed at any time in the space. We allow only toxic free environmentally friendly cleaning products. PLANTA BAJA encourages those booking space to consider green, sustainable, fair trade, ecologically sound cleaning and zero waste solutions. PLANTA BAJA proudly commits to as close to zero waste events as possible.
A final walkthrough with a member of our staff is mandatory at the close of your event and any damages or losses will be noted and deduced from security deposit. Licensee must have a designated responsible sober person that will do this walkthrough.
TRASH REMOVAL AND CARTING
Licensee must provide all contractor bags at Licenseeʼs sole cost and expense. All trash, including sorted recyclables and properly sorted compostables, must be collected, properly bagged and removed by the Licensee or the caterer after event or placed in the designated area for trash carting services (subject to prior agreement ). No trash can be left on premises, on street directly in front, or on the block. Upon Licenseeʼs request, trash carting service can be provided at an additional fee. For trash carting, Licensee is responsible for bagging all trash in contractor bags. Rates for Trash Carting are: $10 per 30 gallon bag of garbage/glass and $15 per yard of cardboard. Any fines assessed to the Premises by the City of New York Department of Sanitation for garbage violations, will be passed to the Licensee and immediately become the sole and exclusive responsibility of Licensee.
Backyard must be returned as found. Plants along the perimeter should be respected (i.e. not walked or stepped on). There should be no cigarette butts left, there will be a $100 fee per cigarette butt found after event. We strive to keep backyard clean of debris however there can be pieces of glass and others found outside, Licensee assumes full responsibility for guests use of backyard including children playing outside. There is no open fire of any kind allowed in the backyard, including but not limited to candles.
ALCOHOLIC BEVERAGE WAIVER
The Licensor and Licensee agree that alcoholic beverages will be served on the Premises during the Booking Time.
In the event that alcoholic beverages are to be served on Premises during the Booking Time the undersigned Licensee hereby acknowledges its responsibility for assuring compliance with the requirements of all laws, rules and regulations relating to the serving and consumption of alcoholic beverages on those Premises. In particular, the undersigned party or its caterer must have all relevant licenses pertaining to the provision of alcoholic beverages at that location, take all steps necessary to assure that all relevant age requirements are met, and all such relevant licenses must be made available to Licensor for Licensorʼs review upon Licensorʼs reasonable request. Failure of the Licensee or the Licenseeʼs caterer to maintain all the relevant licenses shall constitute a default of the License Agreement. Additionally, the Licensee hereby agrees and acknowledges the insurance requirements of the License Agreement as it pertains to obtaining certificates of insurance from any caterer naming “201 Clifton Place LLC” as additional insured.
Furthermore, the undersigned accepts and agrees that compliance with all city, county and state alcoholic beverage laws is its sole responsibility and not that of the Licensor. The undersigned explicitly acknowledges that the Licensee is the party serving the alcohol and that the Licensor has no responsibility or control over the service, provision or distribution of such alcohol; on such basis, Licensee agrees that it shall be solely responsible for any damages, fees, costs, penalties, or other expenses and shall defend any action or claim brought by any party damaged as a result of such distribution of alcohol. Additionally, Licensee agrees to indemnify and hold the Licensor free and harmless from any claim, suit, action or liability resulting from the service of alcoholic beverages and/or any failure by it to comply with all applicable laws.
There will be no security deposit charged for this booking. The Licensee acknowledges full knowledge of the additional fees that could arise and agrees to pay any of these fees at the end of the event in cash or check made out to 201 Clifton Place LLC. This fees will be assessed after final walk through at the end of booking. No such charges will be paid through the security deposit.